The vendor reality
Between service and sleep, there's no time for bookkeeping
🛒
Costco runs blur together
Was that case of avocados for the festival or the farmers market? By tax time you're guessing.
📄
Shoebox accounting
Receipts in the glove box, in your apron, in a bag you'll sort out later. Later never comes.
💸
GST credits missed
You paid GST on every supplier run. Most vendor owners never claim it back. That's your money.
😰
Tax season panic
Handing your accountant a pile of crumpled receipts in March. They charge you extra for sorting them.
Simple by design
Built for people who are busy cooking, not filing.
01
Capture the booth / event
Venue notes, booth photos, power access, headcount, voice memos — before the market opens.
02
AI client quote
Your approved template + site capture become labour, goods, and packaging line items. Edit, then email the client.
03
Receipts + tax report
Scan supplier runs. GST credits tracked. Monthly summary ready for CRA and your accountant.
Expense tracking
Every Costco run.
Every supplier invoice.
All tracked automatically.
Photograph the receipt on the spot. VendorTally reads every line item, categorizes ingredients vs packaging vs fuel, and tracks the GST you paid — so you can claim every dollar back.
✓ Ingredients, packaging, fuel, permits — auto-sorted
✓ GST input tax credits tracked per receipt
✓ Monthly expense totals by category
✓ Works with any Canadian supplier receipt
Canada-wide
Correct taxes wherever you operate.
Select your province on signup. VendorTally applies the right GST, PST, HST, or QST automatically on every invoice and tax report.
British Columbia
GST 5% + PST 7%
Prepared food over $4 is taxable
BC vendor note: Prepared food sold for over $4 is subject to GST. Under $4 is exempt. VendorTally tracks this automatically so you never over-collect or under-remit.
Tax on $500 catering invoice
$60.00
auto-calculated
NS, NB, NL, PE also supported (HST 15%)
Features
Everything you need. Nothing you don't.
📍
Booth capture + client quotes
Capture venue notes, booth photos, and voice on site. AI drafts a branded quote and emails it to the client.
📷
AI receipt scanning
Reads any receipt in seconds. Crumpled, faded, coffee-stained. Claude Vision extracts every line item.
🏷
Auto-categorization
Ingredients, packaging, fuel, permits, equipment, staffing. Sorted automatically, every time.
💰
GST input tax credits
Every dollar of GST you paid on supplies is tracked. Claim it all back. Most operators miss this completely.
📊
Tax summary reports
Monthly, quarterly, or annual. Print and hand to your accountant. Saves hours every tax season.
🧾
Catering invoices
Hired for a wedding or festival? Professional invoice with correct Canadian taxes in one tap.
🇨🇦
All provinces
BC, AB, ON, QC and every other province. Correct rates applied automatically based on your location.
Pricing
Plans for vendors who quote on site
14-day free trial · CAD · cancel anytime
SMS to clients is a metered add-on (credits) — not in the base subscription.
Works with EasyLedger
Your vendor expenses. Your books.
Automatically connected.
Add EasyLedger Business ($59/mo) and every expense you track in VendorTally flows directly into your bookkeeping. No imports. No manual entry. Your accountant gets clean records at year end — automatically.
✓ Every VendorTally expense syncs to your books
✓ GST/HST tracked and filed — no extra work
✓ Year-end package ready for your accountant